Executive Admin

What Is A Virtual Executive Assistant?

Kuubiik provides Singapore-based virtual assistant services to busy people everywhere, but just what is a virtual assistant, and how does the role compare to traditional “in office” titles?

There are many titles that provide the same functions, and there are some titles that focus on more specialised or specific needs. When you see titles such as Admin Assistant, Professional Assistant, Virtual Administrative Assistant, Online Administrative Assistant, Virtual Office Assistant and Remote Assistant, they are all just different names for the same role.

However, titles such as Remote Office Manager, Virtual Secretary, Virtual Paralegal, Virtual Receptionist, and Online Project Manager, usually indicate much more specific and specialised areas of expertise and service.

Price & Product Comparison

Let Us Compare Prices & Products For You.

When it comes to spending money, no matter what the products or services are, we all want the best value for our buck. However, there are so many variables to consider when comparison shopping, it can quickly turn into a time consuming and overwhelming project.

At Kuubiik, we train our virtual assistants in the most effective methods of researching products and services for comparison. We teach them how to consider all the variables, and narrow results based on your preference for the best personalised results.

Data Entry

Using a Virtual Assistant for Data Entry

Lots of industries require data entry. Healthcare. Ecommerce. Real estate. Banking. Restaurants and hospitality. Anyone who runs a business that requires a lot of data entry knows just how time consuming that task can be.

So why not hand it off to a virtual assistant?

Kuubiik is the secret weapon of successful people. Not just in work, but in life. We give you more time to focus on the big picture by taking care of the little details — like data entry. As a Kuubiik client, you get your very own virtual assistant (VA) — a smart, highly trained  point person who works remotely as your right hand and left brain. You delegate your data entry and your VA is on it.

Email Management

Get a Virtual Assistant for Better Email Management.

Email management is one of the most requested services at Kuubiik with most clients needing at least a basic level of support.

That’s because email remains the most popular form of business communication, over chat, phone or text. So, it’s not hard to believe that the average person spends 4.1 hours per day checking their inbox.

Spend that time more effectively by delegating your email management to a Kuubiik virtual assistant! Our VA’s have years of experience with inbox management, and are trained to work with you to organise your inbox in a way that works best for your needs.

And, since all Kuubiik plans include the option of using branded email, you can set up your virtual assistant with an email for your company so there’s no confusion in communications to your contacts and clients. Whether your goal is better responsiveness, or inbox zero, we can help.

Expenses and Invoices

We Can Handle Your Business Expenses and Invoices.

No matter what business you are in, you always have expenses to submit after a trip or an important meeting. Also not to mention that getting paid the correct amount in a timely manner for your products or services is extremely important.

This starts with sending clients and customers professional business invoices that clearly outline the amount due, dates of service or purchase, and the date payment is due.

It’s also important to stay on top of reaching out about any past due invoices so that your business isn’t negatively impacted by missing revenue.

At Kuubiik our virtual assistants can support you with creating business invoices, sending them, following up on any that are past due, and keeping everything organised and documented so it’s clear what has been paid and what hasn’t.

Research

Use A Virtual Assistant To Conduct Research.

Almost every great business idea, project, or plan starts with research.

The internet has an endless supply of information right at your fingertips, but having too much info, or information that is not specific enough can end up hindering your progress rather than helping it.

To ensure you have the best possible results, you have to put in the time to carefully sift through and then validate the data.

But if you don’t have the time or manpower to conduct research yourself, our Kuubiik assistants are ready to support you with years of experience in a variety of business research services.

Personal Assistant

Get More Done With A Virtual Personal Assistant.

Having a good work-life balance can often feel like an unattainable goal, especially with many jobs straying outside of a typical 9-5 shift.

For most people, it’s easy to justify making work a priority over personal needs and wants. But, the resulting disorganisation, frustration, and stress can actually leave you less able to focus on work matters, and kill your creative thinking.

At Kuubiik, our virtual assistants go way beyond administrative services by supporting you as a personal assistant. We hire VA’s with years of experience in personal assistant services, and since you will always work with the same dedicated virtual assistant, they will be able to learn all your personal preferences which allows them to better anticipate your needs.

Scheduling & Planning

Stay On Top Of Things With A Scheduling and Planning Virtual Assistant.

Scheduling appointments and meetings may seem to be the most simple and basic of tasks, but it’s actually deceptively time consuming and can be very complex.

A good virtual scheduling and planning assistant can save you hours each week, and make you more productive by keeping your calendar organised and efficient.

At Kuubiik, we know that scheduling items are usually time sensitive, so they are always given the priority over other services.

Our virtual assistants have years of experience in calendar management, and are trained on the most effective methods for fast, error-free scheduling.

We can help you with:

  • Scheduling meetings and conference calls
  • Sending out action items and daily itineraries
  • Managing calendars and appointments

Website maintenance & E-commerce

You have a website but no time to keep it up to date? You Need A Virtual Assistant.

Kuubiik has a wide variety of virtual assistants who have years of experience in website maintenance and e-Commerce products update and uploads. Our virtual assistants are ready to assist you with everything from customer service to managing your inventory to managing invoices — so you can focus on the big picture aspects of running your company.

Social Media & Marketing

Grow Your Footprint With A Social Media & Marketing Virtual Assistant.

To be successful in this virtual world, businesses know they need an online presence to drive sales, increase brand recognition, and engage in an impactful way with customers.

More than ever, consumers are looking to social media first for reviews on products and services, and checking out the companies that sell them before they purchase.

The problem is, social media and online marketing require nearly constant management to stay current, and most small businesses just don’t have the hours needed to devote to it.

At Kuubiik, you’ll get an experienced social media virtual assistant to stay on top of all your online profiles and content for a fraction of the cost of hiring in house, or outsourcing to a social media management company.

Did you know: The average salary for a personal assistant is $39K per year, and outsourcing to a social media management company can cost any where from $36K to over $200K, but a Kuubiik virtual assistant is only around $4 to $16K per year. Plus, with a Kuubiik assistant you get a lot more than just social media management support. They can help with inbox management, scheduling, purchasing, research, and much more!

Travel Planning

Take The Hassle Out Of Travel Planning and Booking With A Virtual Assistant.

If you’ve planned a trip recently, you know that there are dozens of sites available for helping you find flights, hotels, car rentals, etc., and an overwhelming amount of choices once you’ve put in your search criteria.

Having lots of options is great, but most of us don’t have hours to sift through a mountain of results to narrow it down to the best fit. And that’s just the tip of the iceberg, travel planning requires a ton of organisation, research, and schedule coordination that can be stressful and time consuming.

At Kuubiik, our virtual assistants have years of experience with business and personal travel, both US and international, and they’re ready to plan, book, schedule, and coordinate every detail of your trip from beginning to end including:

  • Travel itineraries
  • Car rental
  • Researching and booking flights
  • Researching and booking hotels
  • Finding restaurants

Real Estate & Property Management

You Have A Property Or Work In Real Estate? You Need A Virtual Assistant.

Kuubiik has a wide variety of virtual assistants who have years of experience in supporting the work of property managers. Our virtual assistants are ready to assist you with everything from screening prospective tenants to scheduling inspections to responding to tenant complaints — so you can focus on the big picture aspects of running your company.

Graphic Design

Stop Looking Around For A Graphic Designer. Ask Your Virtual Assistant.

How many times have you been in a scenario where you absolutely need a graphic design for an ad, poster or even pull-up banner? 

With a Virtual Assistant, you can have access to this service and start running your campaign ASAP!

No further needs to seek for the perfect graphic designer who would need to be briefed and understand your campaign. Work directly with your Virtual Assistant who is already hand-on your projects and kick-start your campaign without any further due.

Project Management

Let your Virtual Assistant be the chaser and do the required follow-ups.

Get a Virtual Assistant to help you with getting your stuff done! How many times have you started a project and did not have enough time to focus on it. 

Let the chasers and follow-ups to your VA. We all have been in this situation where you want to follow up but end up doing something else and finally forget about this project. 

Don’t let this happen anymore by getting yourself a Virtual Assistant who can lead that Project for you!

Frequently Asked Questions

Each of our plans include a dedicated virtual assistant (VA). You will work with your VA on a one-to-one basis, continually submitting tasks directly to this person. Your VA will grow to know you, your work, and your preferences—all while learning to anticipate your needs without you having to repeat yourself.

As a collaborative consumption business, our Virtual Assistant professionals are a shared resource among clients. They schedule their days to best serve you and your incoming tasks with priority and without delay. Therefore, we do not offer immediate turnaround, though we expect most tasking to be completed in 24-48 hours. So, we encourage you to place priority levels and deadlines on your projects. 

We will begin locating the best possible VA for you using the information you shared during the signup process about your working style and personal preferences. After we’ve determined who would be the best fit for your needs—we’ll send an email connecting the two of you! We suggest hopping on a quick call soon after. After that, we aim to introduce you to your VA within two business days of signing up.

All of our VAs are located in Singapore. Firstly, we always ensure that we hire locally to ensure a full understanding of the local market and that availability and time-zone is not an issue. 

Secondly, by hiring only Singapore-based professionals, we ensure to be as close as it can be to the local culture. Thus, there won’t be any work dis-balance and this would allow tasks to be done quickly and neatly. 

If you go over your limit you can purchase additional hours or upgrade your pricing plan at anytime. Just ask your Virtual Assistant for assistance.

For example, you used half of your hours in your current plan (i.e. Entrepreneur Plan – 12 hours per month), but you want to upgrade to a new plan (i.e. Startup Plan – 24 hours per month) because you know you will need to hand over more tasks to your virtual assistant. In this case, we will simply upgrade your current plan to a new pricing plan that fits your requirements. 

As a monthly membership service, our clients subscribe to us for the ability to retain a Singapore-based virtual assistant. While each plan offers a different level of service, as a membership subscription our plan hours do not rollover, and your membership fees are not tied to time specifically.

We are using a time tracking system which allows us to track efficiently every virtual assistant’s work.

As a result, we will keep a running total of your hours and send you reports at the preferred frequency mutually agreed with the client or team. Alternately, feel free to ask us for a report at any time. Also, if you are running out of time we will notify you well ahead of that.

We can track how many hours were spent on the Virtual Assistant’s Computer vs Break time.

We also track if they spend time on unproductive websites and applications.

Learn more here.

Of course. Contact us at info@kuubiik.com prior to your next billing cycle and we’ll take care of your request. If you have already been billed, your cancellation request will not take effect until the following month. Unfortunately, we do not offer prorated refunds or cancellations for unused time.