Full-time

Accounts Payable Specialists

from

$970

/mo.

How much can you save with Kuubiik?

We’ve had the privilege of supporting a multitude of clients in their quest for exceptional staff across a vast expanse of over 150 countries.

Average US Salary 🇺🇸

$,4231

/month

Outsourcing cost

with Kuubiik

$970

/mo

Potential savings

with Kuubiik

Up to

77%

What does a

Accounts Payable Specialist

do?

Accounts Payable Specialists and Accounts Receivables Specialists both play a crucial role in financial management, ensuring that a company’s bills and expenses are processed accurately and efficiently.

Invoice Processing.

  • Receiving, verifying, and processing invoices from vendors, suppliers, and service providers, ensuring accuracy and adherence to payment terms.
  • An Accounts Payable Specialist has to play a key role in managing the invoice processing workflow.
  • This involves meticulous verification of invoices to prevent discrepancies.
  • Ensuring that invoices are processed in a timely manner to meet payment deadlines.
  • Maintaining organized records of invoices for auditing and reporting purposes.

Payment Authorization.

  • An Accounts Payable Specialist has to manage payment approvals, which includes a detailed verification of invoices against corresponding purchase orders and contracts.
  • The role also involves ensuring the procurement of all necessary authorizations essential for processing payments.
  • This requires a meticulous approach to align financial transactions with organizational policies and contracts.
  • The specialist must maintain accuracy and compliance in the payment process.
  • They play a crucial role in contributing to the financial integrity of the organization.

Vendor Communication.

  • An Accounts Payable Specialist has to engage with vendors to address discrepancies.
  • They respond to queries from vendors promptly and professionally.
  • Negotiating payment terms with vendors is a crucial aspect of their role.
  • They focus on fostering positive relationships with vendors to ensure cooperation.
  • Effective vendor communication is essential for smooth vendor management.
  • They work diligently to maintain collaborative partnerships with vendors.

Expense Reconciliation.

  • Expense Reconciliation: Align company expenditures with recorded transactions.
  • Monitoring and Documentation: Meticulously monitor and document all expenses for accuracy.
  • Accountability: Ensure accountability in financial records.
  • Accounts Payable Management: Manage accounts payable processes.
  • Expenditure Tracking: Oversee tracking of company expenditures.
  • Financial Documentation: Maintain precise financial documentation.
  • Audit Support: Provide support for company audits.
  • Budget Analysis: Contribute to budget analyses with accurate financial data.

Expense Reporting.

  • An Accounts Payable Specialist has to prepare and generate comprehensive expense reports.
  • The incumbent is responsible for accurately summarizing accounts payable data.
  • This data is essential for insightful financial reporting and analysis.
  • The role involves meticulously organizing and presenting financial transactions and expenditures.
  • Clarity and precision in financial documentation are crucial.
  • The responsibility extends to facilitating effective financial tracking.
  • Providing essential data to support strategic financial decisions within the organization is also part of the role.

Account Reconciliation.

  • An Accounts Payable Specialist has to perform Account Reconciliation.
  • This position requires ensuring alignment between accounts payable balances and corresponding vendor statements.
  • The role involves diligent monitoring and verification of financial records to identify any discrepancies.
  • Immediate and effective resolution of these discrepancies is crucial.
  • The job demands a high level of accuracy and attention to detail in reviewing financial documents.
  • Maintaining consistent financial integrity and upholding organizational standards in financial reporting and vendor relations are essential responsibilities.

Payment Processing.

  • An Accounts Payable Specialist has to manage Payment Processing.
  • This role encompasses initiating payments to vendors using diverse methods, including checks, electronic transfers, and automated payment systems.
  • It involves ensuring accurate and timely payment transactions, adhering to financial policies and procedures.
  • The responsibility also includes maintaining records of all transactions, verifying payment details, and collaborating with finance teams to streamline payment processes.
  • The aim is to efficiently manage vendor relationships and uphold the organization’s financial integrity through reliable payment execution.

Expense Documentation.

  • An Accounts Payable Specialist has to focus on maintaining orderly records of various financial documents, including invoices, receipts, and other accounts payable documentation.
  • The primary objective is to ensure these records are well-organized and easily accessible for auditing and compliance purposes.
  • This involves diligent filing and categorizing of financial transactions to uphold the highest standards of financial accuracy and integrity.
  • Supporting effective audit processes and adherence to regulatory compliance is a crucial part of the role.

Expense Analysis.

  • An Accounts Payable Specialist has to focus on analyzing accounts payable data to uncover cost-saving opportunities.
  • Optimizing payment processes and enhancing overall financial efficiency are key responsibilities of this role.
  • Responsibilities include conducting in-depth analyses of financial transactions and identifying areas for improvement in spending.
  • Developing strategies to streamline payment operations is also a crucial aspect of the role.
  • The goal is to maximize cost-effectiveness and efficiency in financial practices, contributing to the organization’s fiscal health and operational excellence.

Finding the right talent has never been more flexible.

Related to

roles

Software Development Assistants play a vital role in supporting the software development lifecycle, assisting developers and teams in various tasks to ensure the successful creation and deployment of software solutions.

Salary (US): $,4231 /month

Outsourcing Cost: $700 /month

Savings: 83%

Tax Documentation Specialists are experts in the meticulous management of tax-related records, ensuring compliance and organization.

Salary (US): $4,619 /month

Outsourcing Cost: $700 /month

Savings: 70%

Tax Compliance Assistants provide essential support to organizations and individuals, ensuring adherence to tax laws and regulations. They excel in the following key areas:

Salary (US): $4,091 /month

Outsourcing Cost: $700 /month

Savings: 70%