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Project Coordinator

Full-Time Project Coordinators from $900/month

Get started with vetted Project Coordinators in as little as 10 days and save up to 81%. Kuubiik manages contracts, payments, and HR core processes, helping you avoid compliance gaps and unnecessary risk.

Trusted by 500+
fast-growing companies

Trusted by 500+ fast-growing companies

How much does it cost to outsource a Project Coordinator?

Compare monthly outsourcing costs and skill levels across junior, mid-level, and senior Project Coordinators.

Junior Project Coordinator

1 - 2 years of experience

Bachelor’s Degree in Business or related field
0-2 years of project coordination experience
Basic understanding of project management
Experience with project tracking tools
Familiarity with documentation management
Strong organizational skills

Southeast Asia

$900 - $1,300 /mo

LATAM

$1,500 - $2,200 /mo

USA

$3,300 - $4,200 /mo

Mid-Level Project Coordinator

3 - 5 years of experience

Degree in Business or related field
2-4 years of project coordination experience
Proficient in supporting project managers
Hands-on experience with scheduling
Solid understanding of project lifecycle
Ability to coordinate stakeholders

Southeast Asia

$1,300 - $1,600 /mo

LATAM

$2,200 - $3,000 /mo

USA

$4,200 - $5,400 /mo

Senior Project Coordinator

6+ years of experience

PMP or CAPM certification preferred
5+ years of project coordination experience
Deep knowledge of project methodologies
Experience on complex projects
Advanced skills in project administration
Proven ability to keep projects on track

Southeast Asia

$1,600 - $2,500 /mo

LATAM

$3,000 - $4,000 /mo

USA

$5,400 - $6,700 /mo

Project Coordinator responsibilities and core areas of work

Project Coordinators are skilled professionals who play a central role in ensuring the smooth execution of projects.

Project Planning.

Define project objectives, scope, and deliverables.
Create a detailed project schedule and timeline.
Coordinate with team members, stakeholders, and resources for project execution.

Task Assignment.

Assign tasks to team members based on project requirements.
Set clear deadlines and priorities for each assigned task.
Regularly monitor progress, provide support, and ensure timely completion of tasks.

Timeline Management.

Creation and maintenance of project timelines.
Monitoring and tracking project milestones and deadlines.
Regular communication with team members to ensure timeline adherence.

Budget Management.

Monitor project expenses and track budget allocations.
Create and maintain financial reports, including cost estimates, forecasts, and variance analysis.
Collaborate with stakeholders to ensure budget compliance and identify cost-saving opportunities.

Communication.

Facilitating effective communication among project team members.
Coordinating regular project status meetings and providing updates to stakeholders.
Managing project documentation and ensuring it is accessible to all team members.

Documentation.

Created and maintained project documentation, including project plans, schedules, and status reports.
Ensured all project documentation was organized, up-to-date, and easily accessible to team members and stakeholders.
Coordinated the review and approval process for project documentation, ensuring accuracy and completeness.

Quality Assurance.

Perform regular quality checks and audits to ensure project deliverables meet established standards.
Create and maintain documentation for quality assurance processes, including test plans and quality metrics.
Collaborate with project team members to address and resolve quality issues promptly, improving overall project quality.

Meeting Coordination.

Organizing and scheduling project meetings with stakeholders.
Managing invitations, agendas, and reminders for participants.
Ensuring effective communication and follow-up actions from meetings.

Collaboration.

Facilitated effective collaboration among team members and stakeholders.
Managed communication channels to ensure everyone was informed and aligned.
Promoted a culture of teamwork and shared responsibility for project success.

Finding the right resource has never been more flexible

How much does it cost to outsource a Project Coordinator?

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Project Coordinator engagements through Kuubiik start from $900 per month. Compared to a local hire, you are typically saving 50 to 70% while getting a dedicated resource who can own coordination tasks across your team or client projects. Visit kuubiik.com for current rates.

What does a remote Project Coordinator handle?

A Kuubiik-assigned Project Coordinator keeps projects moving - tracking timelines and milestones, maintaining project documentation, coordinating between stakeholders, running status meetings, and flagging risks or blockers early. They typically work in tools like Asana, Monday.com, Jira, or Trello, and adapt to whatever system your team already uses. Kuubiik handles all contracts, compliance, and payments.

How quickly can a Project Coordinator get embedded in our team?

Within 15 calendar days in most cases. A handover of current projects, team structure, and key tools is the main requirement. Most coordinators are running status updates and tracking tasks within their first week.

What is the difference between a Project Coordinator and a Project Manager?

A Project Manager owns the strategy, scope, and outcomes of a project - they make decisions and are accountable for delivery. A Project Coordinator supports execution - organising tasks, managing communications, and keeping documentation in order. If you need someone to run a project end-to-end, a PM is the right choice. If you need someone to keep everything organised and on track, a Coordinator is usually the more cost-effective option.

What if the Coordinator is not keeping projects on schedule?

Replacements are free and unlimited. One day's written notice in the first two months, two weeks after that. Replacements are typically ready within 15 days.

What countries can I source a remote Project Coordinator from?

Remote Project Coordinators are sourced from Southeast Asia and Latin America (LATAM). Southeast Asia has a deep talent pool for HR, admin, and ops roles - particularly in the Philippines, Indonesia, and Malaysia. LATAM (Colombia, Brazil, Argentina) works well for clients that need US business hours coverage. Language requirements or regional experience can be specified when you share your brief.

What does the monthly fee include when outsourcing a Project Coordinator?

The monthly fee covers everything on the engagement management side - your Project Coordinator's compensation, contract setup, compliance administration, and monthly payments. There are no recurring admin fees on top. The only upfront cost is a one-time deposit equivalent to one month's fee. Project management tool subscriptions (Asana, Monday.com, Jira, etc.) are separate and remain under your control.

How is outsourcing a Project Coordinator different from using a freelance platform?

Outsourcing a Project Coordinator through a Contractor of Record model gives you a dedicated, full-time professional working exclusively for your business - not a freelancer splitting attention across multiple clients. Contracts, compliance, and monthly payments are fully managed, so there is no admin overhead on your side. You also get free, unlimited replacements if the fit is not right. Project coordination requires someone consistently embedded in your team and projects - the role does not work well on a freelance or project-by-project basis.

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Full-Time Project Coordinators from $900/month

How much does it cost to outsource a Project Coordinator?

Junior Project Coordinator

Mid-Level Project Coordinator

Senior Project Coordinator

Project Coordinator responsibilities and core areas of work

Project Planning.

Task Assignment.

Timeline Management.

Budget Management.

Communication.

Documentation.

Quality Assurance.

Meeting Coordination.

Collaboration.

Finding the right resource has never been more flexible

How much does it cost to outsource a Project Coordinator?

What does a remote Project Coordinator handle?

How quickly can a Project Coordinator get embedded in our team?

What is the difference between a Project Coordinator and a Project Manager?

What if the Coordinator is not keeping projects on schedule?

What countries can I source a remote Project Coordinator from?

What does the monthly fee include when outsourcing a Project Coordinator?

How is outsourcing a Project Coordinator different from using a freelance platform?

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SALES

MARKETING

CREATIVE

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Industry Assistant

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