Administrative Services Manager

Full-time

Administrative Services Managers

from

$900

per

month.

How much can you save with Kuubiik?

We’ve had the privilege of supporting a multitude of clients in their quest for exceptional staff across a vast expanse of over 150 countries.

Average US Salary 🇺🇸

$5,622

/month

Outsourcing Cost

With Kuubiik

$900

/month

Potential savings

With Kuubiik

Up to

85%

What does a

do?

Administrative Services Managers are skilled leaders who excel in overseeing administrative and facility functions. They optimize office operations, manage support staff, and ensure cost-effective solutions. Their effective resource allocation, facility management, and strong communication enhance workplace efficiency and contribute to overall organizational success. They excel in the following key areas:

Facility Management.

Facility Management: Ensuring the proper maintenance, security, and efficient operation of physical facilities, such as office spaces and equipment.
Team Coordination: Leading and coordinating administrative staff to optimize workflow and productivity.
Budget Oversight: Managing budgets related to facility maintenance and administrative services.
Vendor Relations: Collaborating with vendors and service providers to ensure quality services at competitive prices.
Compliance: Ensuring compliance with safety regulations and company policies in all facility-related matters.

Budget Management.

Developing and managing budgets for administrative and facility expenses, ensuring financial stability and compliance with organizational goals.
Optimizing resource allocation to ensure efficient financial operations, maximizing the utilization of available funds.
Tracking and analyzing expenditure data to identify cost-saving opportunities and make informed financial decisions, contributing to the organization’s fiscal efficiency.

Vendor & Suppliers Relations.

Establishing and maintaining relationships with vendors and suppliers, negotiating contracts, and ensuring cost-effective services.
Overseeing vendor contracts, monitoring compliance, and ensuring that terms are adhered to.
Identifying opportunities for cost reduction, evaluating supplier performance, and implementing strategies to enhance cost-effectiveness in procurement.

Staff Supervisions.

Leading and managing administrative staff, ensuring they are aligned with organizational goals and providing guidance for their professional growth.
Delegating tasks effectively to optimize team performance and resource utilization.
Fostering a collaborative and productive work environment by encouraging open communication and teamwork among staff members.

Policy Development.

Developing and implementing administrative policies, procedures, and best practices to enhance efficiency and compliance.
Responsible for overseeing and managing administrative services to ensure smooth operations.
Streamlining administrative processes and workflows to improve productivity and reduce operational costs.

Office Services.

Supervising and coordinating office services, including mail distribution, to ensure seamless daily operations as an Administrative Services Manager.
Overseeing the procurement of office supplies, optimizing cost-efficiency while maintaining essential resources.
Managing printing services, ensuring timely and high-quality output for all office needs.
Streamlining administrative processes to enhance workplace productivity and efficiency.

Safety & Compliance

Ensuring workplace safety and compliance with regulations: Regularly assess the workplace for safety compliance and conduct audits while staying updated on industry regulations.
Implementing emergency response plans for crises: Develop and communicate comprehensive emergency response plans to ensure a coordinated response in various scenarios.
Addressing safety concerns promptly: Promote a culture of reporting safety concerns and take swift actions to maintain a secure work environment.
Overseeing staff compliance with safety protocols: Monitor and enforce safety protocols, provide training, and take corrective actions as needed.

Technology Intergration.

Supervising the seamless integration of technology solutions, encompassing both software and hardware, to optimize administrative workflows.
Ensuring the efficient incorporation of technological advancements to improve administrative procedures.
Overseeing the implementation of software and hardware systems to streamline administrative processes.
Maximizing the utilization of technology for enhanced administrative efficiency and effectiveness.

Space Planning.

Optimizing office layouts and space utilization to accommodate changing organizational needs and growth. This includes assessing current space usage, analyzing future requirements, and creating efficient floor plans.
Ensuring efficient allocation of resources to enhance productivity. This involves managing office supplies, equipment, and facilities to meet the needs of employees and departments.
Implementing cost-effective strategies for space management. This includes negotiating leases, evaluating facility maintenance costs, and identifying opportunities for cost savings in space-related expenses.
Managing vendor relationships and contracts. Administrative Services Managers are responsible for negotiating and maintaining contracts with vendors for services such as janitorial, security, and maintenance, ensuring quality services and cost-effectiveness.

Finding the right talent has never been more flexible.

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