Event Coordinator / Publicist

Full-time

Event Coordinators / Publicists

from

$700

per

month.

How much can you save with Kuubiik?

We’ve had the privilege of supporting a multitude of clients in their quest for exceptional staff across a vast expanse of over 150 countries.

Average US Salary 🇺🇸

$4,603

/month

Outsourcing Cost

With Kuubiik

$700

/month

Potential savings

With Kuubiik

Up to

80%

What does a

do?

Event Coordinators are meticulous organizers who excel in planning, managing, and executing a wide range of events, ensuring seamless and memorable experiences.

Event Planning.

Creating and managing event budgets, ensuring financial efficiency.
Coordinating logistics, including venue selection, catering, and transportation.
Promoting the event through effective marketing and public relations strategies.

Venue Selection.

Scouting Locations: Research and visit potential event venues to assess suitability, considering factors like size, accessibility, amenities, and ambiance.
Negotiating Contracts: Negotiate favorable contracts with selected venues, including pricing, dates, cancellation policies, and any additional services or requirements.
Coordinating Logistics: Work with the venue staff to coordinate logistical details such as setup, seating arrangements, audio-visual equipment, and catering services to ensure a seamless event experience.

Vendor Management.

Identify and secure vendors for the event, including catering, entertainment, and equipment suppliers.
Negotiate contracts and pricing with vendors to ensure cost-effective solutions for the event.
Coordinate logistics and communication with vendors before, during, and after the event to ensure smooth operations and satisfaction of all parties involved.

Budget Management.

Creating and maintaining event budgets to ensure all expenses are accounted for.
Negotiating with vendors and suppliers to secure cost-effective services and products.
Monitoring and tracking expenditures throughout the event planning process to stay within budget constraints.

Event Promotion.

Strategic Marketing: Develop and execute a comprehensive marketing plan to promote the event, including social media campaigns, email newsletters, and online advertisements.
Media Relations: Build relationships with media outlets and press to secure coverage and press releases about the event, ensuring maximum exposure in newspapers, TV, radio, and online publications.
Creative Content: Create engaging promotional materials such as posters, flyers, and promotional videos, to attract attendees and convey the event’s unique selling points.

Logistics

Coordinate transportation and accommodations for event attendees
Manage event equipment and supplies, including setup and teardown
Ensure smooth flow of traffic and parking arrangements for the event

Attendee Experience.

Creating engaging and interactive event programs to captivate attendees.
Ensuring seamless registration and check-in processes for a hassle-free attendee experience.
Promoting the event through various marketing channels to attract a diverse and enthusiastic audience.

Risk Management.

Identify potential risks and hazards associated with the event.
Develop a comprehensive risk management plan to mitigate identified risks.
Coordinate with relevant authorities and stakeholders to ensure event safety and compliance.

Timeline Management.

Coordinate and maintain a detailed event timeline to ensure all tasks and activities are executed on schedule.
Synchronize with vendors, performers, and participants to confirm their availability and adherence to the event timeline.
Monitor and adjust the timeline as needed to handle unexpected changes or delays, ensuring a smooth and successful event.

Finding the right talent has never been more flexible.

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About

Full-time

Event Coordinators / Publicists

from

$700

per

month.

How much can you save with Kuubiik?

$4,603

/month

$700

/month

Up to

80%