How much does it cost to outsource an Executive Assistant?
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Executive Assistant engagements through Kuubiik start from $900 per month. An experienced EA in the US typically costs $5,000 to $8,000 per month. You can access the same level of organisational capability and professional judgment at a fraction of that. Visit kuubiik.com for rates by seniority.
What does a remote Executive Assistant manage?
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A Kuubiik-assigned Executive Assistant handles complex diary and travel management, gatekeeping communications on behalf of senior leaders, preparing presentations and briefing documents, coordinating board or investor materials, managing confidential correspondence, and liaising with internal and external stakeholders. The role requires strong professional judgment and discretion, which Kuubiik specifically vets for. Kuubiik handles all contracts, compliance, and payments.
How do we maintain confidentiality with a remote EA?
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All resources engaged through Kuubiik operate under strict confidentiality obligations as part of the Master Service Agreement, which includes NDA provisions. Access permissions and data handling protocols are your business's responsibility to set - your EA will operate within whatever security boundaries you define.
How quickly can an EA get up to speed with how a senior leader works?
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Onboarding takes around 15 days, but full effectiveness typically builds over 4 to 8 weeks as the EA learns preferences, priorities, and rhythms. A structured first month with shared briefing documents, a preference guide, and regular feedback loops helps accelerate that curve.
What if the EA is not working at the level our executive needs?
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Replacements are free and unlimited. One day's written notice in the first two months, two weeks after that. For a senior EA role, replacements typically take 30 to 45 days. Kuubiik treats this as a high-trust role and responds with urgency when things are not working.
What countries can I source a remote Executive Assistant from?
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Remote Executive Assistants are sourced primarily from Southeast Asia - the Philippines in particular has an exceptionally strong pool of experienced EAs with excellent English, strong professional judgment, and familiarity with supporting international executives. LATAM (Colombia, Brazil, Argentina) is a strong option for US-based executives who prefer overlap with American business hours. Discretion and communication style are flagged as priority criteria when you share your brief.
What does the monthly fee include when outsourcing an Executive Assistant?
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The monthly fee covers everything on the engagement management side - your Executive Assistant's compensation, contract setup, compliance administration, and monthly payments. There are no recurring admin fees on top. The only upfront cost is a one-time deposit equivalent to one month's fee. Any tools your EA needs - calendar platforms, travel booking systems, project management software - are separate and remain under your control.
How is outsourcing an Executive Assistant different from using a remote EA agency?
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Outsourcing an Executive Assistant through a Contractor of Record model gives you a dedicated, full-time professional working exclusively for your business - not a freelancer splitting attention across multiple clients. Contracts, compliance, and monthly payments are fully managed, so there is no admin overhead on your side. You also get free, unlimited replacements if the fit is not right. An EA who knows your preferences, your network, and your working style is far more effective than a shared or rotating resource. The relationship is the product - and that takes consistency to build.
